WOODLAWN ARTS ACADEMY INFORMATION AND POLICIES

Sessions:
Woodlawn runs on a four-session system: Fall session from September through November, Winter session from December through February, Spring session from March through May and Summer session from June through August.

Registration/Course Cancellation:
Students may register for classes at the Academy or at the Sterling-Rock Falls Family YMCA. Tuition for classes must be paid in full at the time of registration. Registrations are due one week prior to the start of the course. If classes do not meet the minimum they will be cancelled and all registered participants will be notified three days prior to the start of the class. A full refund will be given should this occur. It is imperative to sign up early!

Activity Code Numbers (AC#):
When registering, please fill out the registration form on page 11. Note the activity code (AC#) for each class/camp. This will help our customer service staff better assist you when registering.

Financial Assistance:
Woodlawn is committed to serving all members of the community. Financial Assistance is available for those who qualify. Application forms are available at the Sterling-Rock Falls Family YMCA. It takes a week to process financial aid application forms, so be sure to plan accordingly when registering. We strongly recommend handing in the form and all accompanying materials a full two weeks prior to the start of classes you will be taking.

Child Drop Off and Pick Up:
Please drop off and pick up your child at the appropriate time. Our instructors are not responsible for your child until class begins. We ask that all minors be escorted to and from class by an authorized adult.

Refunds:
Refunds or credit vouchers may be given in extenuating circumstances and will be granted on a prorated basis from the date in which you withdraw from the class. In order to initiate a refund, the student must notify the office by calling or writing. No refunds on contractual classes.

Student Absence:
Students are required to call the office to report absences. No make-up lessons will be given if a student misses a class.

Teacher Absence:
If an instructor is unable to teach a lesson or class, he or she will give 24-hour notice (when possible) and will reschedule the lesson or class during the designated make-up week at the end of the session.

Inclement Weather:
In case of bad weather please call the Academy at (815)626-4278. When possible, class cancellations will also be reported on WSDR radio station and class participants will be called. We no longer follow the Sterling Schools cancellations as we did in the past.

Holidays:
Woodlawn Arts Academy will be open most holidays. Holidays we are closed are listed below our hours at the top of this page.

Photographs:
Periodically, Woodlawn Arts Academy will be taking photos and videos of activities to promote programs. If you do not want your photo or that of your child used in that way, please notify the office.

Suggestions Welcomed:
Woodlawn Arts Academy is community based and wants to hear your comments regarding successes and areas needing improvements. Please share your comments with a staff member.